Category Archives: News release tips

Blurring the lines: When is a media alert/advisory the best course, and when is a news release the right approach?

Today, we got a nicely written news release about an upcoming event, and it was labeled as a media advisory.

No big deal, right? Of course not. But it can lead to a small bit of confusion on the receiving end.

Information pours into a newsroom or any business in a variety of ways – some clear, others a bit blurry.

A recipient of such an advisory might ask – do they want us to tell folks all about it now, or just show up to cover the event itself? (Both, most likely. In a perfect world;-)

Some advisories/alerts are told in obvious, bullet point who-when-where fashion, on down to who will be available to interview, what visuals will be there, etc. Info that really helps on a planning calendar, when deciding what to cover and how.

There’s no such thing as a perfect approach. Some entities helpfully combine both – put the not-for-public media advisory details at the bottom of a news release that’s “for immediate release.”

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There are things way bigger, more important than news release grammar/style pet peeves… and yet they still matter

Tragic disasters have a way of putting everything else in context as what some would call “first world problems.” Inconsequential to the max, when compared to losing not just your home, but your neighborhood… your community to savage wildfires.

But clear, strong messages are just as important, and I think there’s a small but worthwhile point to make – and not for the first time here.

There are a couple of large organizations who are among those who put out great news releases, but rankle me in a relatively minor way that’s hopefully worth pointing out, in hopes they reconsider one specific style.

It makes total sense to speak in first person – “we,” “our,” etc. – when you as an organization are communicating with people one on one – in letters, emails, newsletters and the like.

But when it comes to news releases, for publishing by others it … just doesn’t work. Third-person language is the only clear way to go.

Otherwise, things can get confusing – even more so if the same news release shifts between first- and third-person language.

It might feel odd to speak in third person when writing a news release, if you live in a first-person world. But the message is way clearer when you do.

And of course, I have nothing but prayers for safety, an end to the wildfires and coming together for strong recovery for people in the L.A. area. That’s way more important, now.

Public or private sector, help your recipients however you can

This falls into my “spoon feeding your recipients is a great idea” corner;-)

So government agencies send out agendas of upcoming meetings in a wide variety of ways, for a wide variety of reasons.

Most have links off to the agendas themselves, totally understandable.

But especially in today’s AI-infused “I can summarize that for you” world, it should be fairly simple to provide a sentence or paragraph or two of the highlights (bullet points, whatever works) about what is happening at the meeting, sparing the recipient of a Deep Dig if they want to know what’s happening and whether to attend, watch online or not. And if too busy, missing something important.

A balance between a legal/public notice and putting the whole agenda in folks’ faces.

I’m sure it would be appreciated!